Do you want to promote your trip with a nice downloadable brochure, or perhaps allow your already-registered participants to have all trip-related information in a single document? The Download Brochure feature is available for all of your published trips. You can choose to use our auto-generated brochure or upload your own brochure document in just a few simple steps.
Use your own brochure
To add your own brochure, please go to Trips and select Edit.
Next, go to the Trip Page section and scroll down when using the Basic Editor:
Toggle Add your own brochure? to Yes and upload your own brochure. Please keep in mind that you can upload PDF files up to 25 MB. After a successful upload, you will see it in green:
Please note that the security scanning process may take a few minutes. After scanning is complete, an approved document will be displayed in green, while a greyed-out document indicates that the scanning is still in progress. If you receive a notification from WeTravel via email and see an orange error message on the uploaded file, you will need to upload a new document.
If you are using the Advanced Editor, click Open Editor, go to Settings, enable "Download brochure", and select Your own brochure to upload it. Please keep in mind that you can only upload PDF files up to 25 MB.
You can also choose whether or not to require an email address when someone downloads the brochure.
Once uploaded, your existing and potential customers will be able to download your trip brochure on the trip page:
Here's what it looks like to your customers once they click on the Download Brochure button:
After entering their email address (if enabled) and phone number (optional), they will instantly receive an email from us with further instructions.
Once your customers click the “Download” button, they can view your attached brochure as a PDF.
Note: If the email is not required when using the Advanced Editor, the brochure downloads immediately.
Use auto-generated brochure for your trips
The auto-generated brochure will contain all the trip information you add to the trip builder.
If you’d like to enable or disable an auto-generated brochure on your WeTravel account, you can easily do that in your Profile section by adjusting the toggle to "Yes" or "No":
By default, the Trip Brochure feature is enabled for everyone. Your existing and potential customers are able to download the trip brochure on the trip page:
Brochure versions
When using an auto-generated brochure, either via the Advanced Editor or by adding an overview under the Trip Page tab in the Basic Editor, your customers can choose between two download formats:
Full version – includes detailed descriptions, images, and a map
Compact version – a concise overview with key activities, times, and locations
If an overview isn’t added, the brochure will only be available in the full version format.
Embed a 'Download Brochure' button into your website
With WeTravel, your customers can conveniently download your trip brochure and access all trip-related information in one single document without leaving your website. Whether you choose to use a custom brochure or an auto-generated one, you have the option to embed the "Download Brochure" button on your website. Click here to learn more!
Opportunities
With WeTravel Pro, you can easily access the list of all of the emails that downloaded your brochure either from your WeTravel trip page or your own website (check how you can easily embed it there). This will help you to gauge potential buyers’ interest in your trips as well as generate new opportunities.
To have a full list of all your trips, go to Opportunities under CRM, filter by Source, and select "Brochure Download (Embed) and Brochure Download (Trip Page).
To see it for a specific trip, go to Trips > Manage Trip and navigate to the "Opportunities" section. We will list emails in the table following the order of the brochure download date.
By clicking the three dots next to any client, you can view the opportunity details and send them an email via the CRM section.
Note: Team members with "Send Messages to Participants" permission will have access to send messages too.
All information regarding the downloaded brochures can be found in the Excel sheet located in your trip dashboard. The last tab, labeled "Opportunities," contains all the details about the brochure downloads.
Frequently Asked Questions
Is this feature available to both Basic and Pro plan users?
While the Download Brochure feature is available to everyone, the tab "Opportunities" is only enabled for WeTravel Pro users.
Will I receive an email notification when someone downloads the brochure?
Yes, you will receive an email notification every time someone downloads a brochure from your website or your WeTravel trip page. You can manage your email notification settings here.
Can I turn it on only for specific trips?
If you enable a default auto-generated brochure in your profile, it will be used for all your published trips on WeTravel. However, if you upload your own brochure, it will take precedence over the default brochure. Additionally, you can enable and disable brochures per trip by going to Settings in the Advanced Editor.
Does this feature work on both mobile and web browsers?
Yes, your participants can download the brochure on both web and mobile browsers.
What happens if the trip builder is updated with the new information?
Don’t worry if you publish any changes on your Trip Builder - all dynamic trip page information will be available in the PDF brochure.
Can I embed the Download Brochure button into my website?
Yes, you can! Click here to learn how to embed your downloadable trip brochure into your own website.
Please contact us if you have any questions or want to share your feedback!